Independent Institute of Education Vacancies 2024 [Post x10]

Direct Reporting Line:

Head:Finance

IIE MSA, since April 2019 we are part of The Independent Institution of Education (The IIE), a leader in the higher education sphere. The IIE is internationally recognised by the British Accreditation Council. IIE MSA, located on a 100-hectare campus in Ruimsig, Johannesburg, in the province of Gauteng. In addition to domestic (South African) students, IIE MSA is home to a diverse of cultures of students from 50 African countries.

The IIE MSA Ruimsig Campus in Roodepoort has a vacancy for an Administration Assistant (Fixed-Term Contract).

Duties and Responsibilities:

Procurement Process

• Follow up with National for outstanding Purchase Orders
• Follow up with Vendors for Outstanding invoices and statement / Monthly vendors to load on Freshdesk and get a Purchase Order
• Follow up with National for vendor payments
• Follow up with Relevant Departments to send through signed invoices to be sent to CI for payment.
• Ensure that departments sign all invoices and job cards so that receipting can be done
• Check if receipting is performed for invoices due for payment
• Check all vendor documents are correct for a vendor to be uploaded on the system
• Send Proof of payments to vendor
• Identify all invoices not captured by month-end so that HF can raise accruals

Stationery Management

• Prepare all new starter packs
• Do stock count and monitor stationery
• Order stationery
• Assist departments with stationery request
• Order stationery requirement from Vendor

Delivery from Vendors

• Check Delivery Items to the Invoice and Purchase Order
• Ensure the correct department collect all items in due time
• Scan delivery notes and invoices and send to Vega Creditors

Competencies required:

• Intermediate computer literacy essential
• Excellent administration, planning and time keeping skills
• Customer service orientation, high levels of energy and self-motivation
• Highly effective communication and organisational skills
• Shown ability to manage work and self proactively
• High level of integrity and confidentiality
• Must be approachable

Minimum Qualification Requirements:

• Minimum of a Matric or 3-year Diploma Preferable.

Minimum Work Experience Requirements:

• Minimum of 2 to 3 years Bookkeeping experience

Working Hours:

• Monday to Friday : 08:00 -17: 00
• Alternate Saturdays as required.

Salary:

• Competitive salary commensurate with experience.

Application Response:

• Due to the high volume of CVs received, please note that personal contact with all applicants may not be feasible. Only candidates whose qualifications and skills closely align with the position requirements will be contacted for interviews.

Technical Support:

• Should you experience technical difficulties applying for the position, kindly use the following URL for further assistance: https://hire.simplify.hr/ContactUs

The IIE’s MSA is an Equal Opportunity Employer. However, preference may be given to previously underrepresented groups in accordance with the South African Employment Equity Act.

Direct Reporting Line:

Sales Operations Manager

The Independent Institute of Education is South Africa’s largest registered and accredited private provider of higher education.The IIE Varsity College , IIE Vega and IIE MSA National Office in Durban has a vacancy for an Admissions Specialist.

The Admissions Specialist plays a crucial role in supporting academic excellence by ensuring the integrity of student records, facilitating compliance with policies and regulations, and providing essential services to students and the relevant student recruitment departments.

Duties and Responsibilities:

New Student Admissions and Compliance

• Ensuring brands compliance with government regulations and accreditation standards related to student admissions and student records.
• Ensuring brands compliance with data privacy laws (i.e. POPIA) regarding the handling and dissemination of student information.
• Approval of international, conditional and other South African admissions as agreed with the IIE Office Of the Registrar (IIE OOR), including tracking and auditing of these admissions using relevant SIMS reports.
• Managing the tracking and follow up of all USAf & SAQA applications to ensure compliance to admissions requirements and conditional registration deadlines (in conjunction with campus student recruitment admissions teams).p
• Managing the tracking and follow up of international students’ study visa submissions and ensuring accurate reporting to the OOR in order to meet the Department of Home Affairs (DHA) regulations (in conjunction with campus student recruitment admissions teams).
• Oversight and coordination of the de-registration process with campuses where students fail to submit the required documentation by the stipulated deadline.

Support of new student admissions process

• Policy and procedure review with the IIE Office of the Registrar.
• Developing and updating of The IIE Varsity College, IIE MSA & IIE-Vega admission procedure documents.
• Approval of all applicable admissions escalation queries and ensuring that the agreed upon turnaround times are adhered to between the sites & the OOR.
• Monitoring IIE qualifications on brand websites and communicating any errors or omissions to the relevant stakeholders for correction.

Training and campus support

• Training of student recruitment teams on admissions.
• Regular monitoring of campuses compliance to the admission policies and legislation.
• Coordination and oversight of annual campus new student registration audits.
• Supporting campuses with escalation queries throughout the sales cycle.

Competencies Required:

• Excellent communication skills, both verbal and written, including the ability to communicate to a range of audiences in a way that communication is clear, concise, specific and accurate and accessible to the target audience.
• Capacity to get others to follow by example and the ability to operate within matrix management and communication structures.
• High delivery ability, demonstrated capacity to organise own work and work against tight deadlines.
• Very strong attention to detail and accuracy.
• Proven ability to work constructively as part of a team, display initiative and work strategically and independently with limited supervision.
• Proven record of managing projects to a successful conclusion.
• Able to acquire new skills to keep up with new technologies and or new knowledge areas within relevant disciplines.

Minimum Qualification Requirements:

• Minimum of a National Senior Certificate (NQF Level 4) and/ OR Bachelors Degree (or equivalent NQF Level 7 qualification) plus minimum of 5 years experience in higher education admissions and administration.

Minimum Experience Requirements:

• 5 years experience in higher education admissions/administration and compliance.
• Experience in international, conditional and other South African student admissions.

Salary:

• Competitive salary commensurate with experience.

Benefits:

• Lifelong learning opportunities through LinkedIn Learning subscriptions.
• Staff and family discounts on educational programs within our brand portfolio.
• Incentive bonus structure based on performance and achievement of goals.
• Provident fund contributions, including Death & Funeral Cover, to support your financial well-being and future planning.
• Birthday vouchers to celebrate your special day.
• Competitive annual leave allowance for well-deserved time off and rejuvenation

Application Response:

• Due to the high volume of CVs received, please note that personal contact with all applicants may not be feasible. Only candidates whose qualifications and skills closely align with the position requirements will be contacted for interviews.

Technical Support:

• Should you experience technical difficulties applying for the position, kindly use the following URL for further assistance : https://hire.simplify.hr/ContactUs

The IIE’s Varsity College, IIE Vega and IIE MSA is an Equal Opportunity Employer . However, preference will be given to previously underrepresented groups in accordance with the South African Employment Equity Act.

Direct Reporting Line:
Head: Student Experience

Varsity College is an educational brand of The Independent Institute of Education (The IIE). The IIE enjoys the reputation of being at the forefront of private higher education in South Africa, and is registered with the Department of Higher Education and Training (DHET) to provide higher education qualifications accredited by the Council on Higher Education (CHE).

The IIE’s Varsity College, Pietermaritzburg Campus has a vacancy for a PR and Events Co-cordinator.

Duties and Responsibilities:

Media Relations

• Identifying, building and maintaining strong media relationships within the community and region in which the campus is located.
• Output of monthly (targeted number) media releases and caption stories for internal and external use, in order to reach annual campus PR exposure/publicity target.
• Building and maintaining relationships with the local media.
• Networking with media at campus events.
• Liaise with the National office in any crisis management situations (PR/media).

Brand Identity

• Understand the Brand identity and ensure that it is consistently applied to all campus elements including: posters. flyers and campus look and feel as well as to ensure that all campus communication is geared towards maintaining a positive Brand reputation.

Management of PR related Service Providers

• Identifying and selecting campus service providers which will provide services for the PR portfolio. This includes and not limited to: photographers, printers, sound technicians etc.
• Brief campus photographers and liaise with other campus staff to ensure an even spread of sport, social, academic, cultural and community engagement events are effectively photographed.
• Manage the campus photography including supply national office, press and online media.

General Administration

• Compiling annual and monthly events calendars.
• Compiling reports after major events.
• Managing the campus PR budget.
• Compiling monthly PR reports.

Events Management

• Ensure the planning and implementation of comprehensive and balanced social events offering both on and off the campus, that will in turn positively impact on the marketing of the campus to prospective students.
• Provide accurate reporting of all social and cultural events within the time frames provided.
• Management of the internal advertising for all social and cultural events.
• Build relationships with third parties to ensure access to practical venues for all social events and to ensure sponsorship opportunities and prizes for such events.

Team Support

• Support the Student Experience team on specific projects as required.
• Supporting the Academic Operations Centres of Excellence with events, example: graduation.
• Offer support related to public relations to other departments that may need it, when requested by a Senior Manager.

Social Committee Management

• Recruitment and management of the Social Committee to encourage student participate to ensure students receive a full and well-rounded experience at IIE Varsity College.

Competencies Required:

• High level of administration, planning and organisational skills
• Computer literacy essential
• Customer service orientation, High levels of energy and self motivation
• Excellent interpersonal skills
• Must be confident and outgoing
• Shown ability to manage work and self proactively must be deadline driven
• Superior Presentation Skills
• Excellent command of the English language (both spoken and written)

Minimum Qualification Requirements:

• BA Degree in Corporate Communications, or PR/Marketing Degree or Diploma or equivalent.

Minimum Work Experience Requirements:

• Minimum of 3 years in any of the following: PR, Events Management, Social Media Management, Social Management and Media writing and liaison.
• Experience in managing a team of people / running a team / delegating tasks would be beneficial.

Special Requirement:

• Drivers license and own vehicle essential

Working Hours:

• Monday to Friday: 08:00 -17: 00

Salary:

• Competitive salary commensurate with experience.

Benefits:

• Lifelong learning opportunities through LinkedIn Learning subscriptions.
• Staff and family discounts on educational programs within our brand portfolio.
• Incentive bonus structure based on performance and achievement of goals.
• Provident fund contributions, including Death & Funeral Cover, to support your financial well-being and future planning.
• Birthday vouchers to celebrate your special day.
• Competitive annual leave allowance for well-deserved time off and rejuvenation.

Application Response:

• Due to the high volume of CVs received, please note that personal contact with all applicants may not be feasible. Only candidates whose qualifications and skills closely align with the position requirements will be contacted for interviews.

Technical Support:

• Should you experience technical difficulties applying for the position, kindly use the following URL for further assistance: https://hire.simplify.hr/ContactUs

The IIE’s Varsity College is an Equal Opportunity Employer. However, preference will be given to previously underrepresented groups in accordance with the South African Employment Equity Act.

Direct Reporting Line:
Head: Student Recruitment

Varsity College is an educational brand of The Independent Institute of Education (The IIE). The IIE enjoys the reputation of being at the forefront of private higher education in South Africa and is registered with the Department of Higher Education and Training (DHET) to provide higher education qualifications accredited by the Council on Higher Education (CHE)

The IIE’s Varsity College, Cape Town Campus has a vacancy for a Receptionist.

Duties and Responsibilities:

Campus reception and Switchboard duties

• Create an organised front office environment system (orderly systems, clean, professional and neat).
• Receives and welcomes prospective students, parents and guests by greeting and directing them appropriately.
• Builds relationships with students and parents through professional interaction.
• Operates the switchboard by receiving and directing calls promptly , professionally and efficiently and gathers the relevant information(i.e. reason for the call) from the caller to ensure that calls are directed to the appropriate staff member.
• Takes detailed messages when staff members are not available and delivers these messages timeously to the appropriate individuals.
• Organises the flyers and fact sheets at Reception in a neat and orderly manner and support the Marketing Assistant/s in ensuring that the waiting area and interview rooms are neat and tidy.
• Ordering and distribution of stationary to campus staff.

General Administrative Support Ad Hoc Duties

• Provides administrative support to various departments as and when required.
• Responsible for preparing, tracking and receiving of campus courier parcels, post and deliveries and notifying the relevant staff member/s promptly regarding collection or delivery updates.
• Receives deliveries for the National office (campus specific) and campus staff and ensures that they are collected or handed to the appropriate individual timeously.
• Supports the Marketing Assistant/s in booking appointments for the Full Time Student Recruitment team and assists with managing their dairies accordingly if required (campus specific).
• Assists with campus events and any ad hoc campus duties as and when required.

Competencies Required:

• Advanced communication- verbal
• Switchboard
• Time management
• Problem solving
• Decision making
• Ability to multitask
• Organisational

Minimum Education Requirements:

• Minimum of a Matric

Minimum Work Experience Required:

• Minimum of 1-2 years Reception experience

Additional Requirements:

• APPLICANT MUST HAVE RELIABLE TRANSPORT
• APPLICANT MUST BE WILLING TO WORK FLEXIBLE HOURS AND ON WEEKENDS

Shift Structure:

Shift Hours

Monday – Friday 8:00-17:00 or 7:00-16:00 (as required)

Saturdays 8:00-13:00 (as required)

Working Hours:

• Monday to Friday : 08:00 -17: 00

Salary:

• Competitive salary commensurate with experience.

Benefits:

• Lifelong learning opportunities through LinkedIn Learning subscriptions.
• Staff and family discounts on educational programs within our brand portfolio.
• Incentive bonus structure based on performance and achievement of goals.
• Provident fund contributions, including Death & Funeral Cover, to support your financial well-being and future planning.
• Birthday vouchers to celebrate your special day.
• Competitive annual leave allowance for well-deserved time off and rejuvenation.

Application Response:

• Due to the high volume of CVs received, please note that personal contact with all applicants may not be feasible. Only candidates whose qualifications and skills closely align with the position requirements will be contacted for interviews.

Technical Support:

• Should you experience technical difficulties applying for the position, kindly use the following URL for further assistance: https://hire.simplify.hr/ContactUs

The IIE’s Varsity College is an Equal Opportunity Employer. However, preference will be given to previously underrepresented groups in accordance with the South African Employment Equity Act.

Direct Reporting Line:

Head: Student Recruitment

Varsity College is an educational brand of The Independent Institute of Education (The IIE). The IIE enjoys the reputation of being at the forefront of private higher education in South Africa, and is registered with the Department of Higher Education and Training (DHET) to provide higher education qualifications accredited by the Council on Higher Education (CHE).

The IIE Varsity College, Sandton Campus has a vacancy for a Marketing Assistant (Fixed-Term Contract).

Duties and Responsibilities:

Marketing Administration

• Accurate capturing of prospective student information, appointments and applications onto SIS and all applicable reports.
• Capturing all leads into the relevant campaigns (Online applications, Online enquiries, Telephone enquiries).
• Working co-operatively with the Head: Student Recruitment with respect to all database statistics for marketing reports i.e. (Presentation Trackers and all relevant sales reports).
• Assisting Students Advisors with all database administration and associated correspondence.
• Responsible for the integrity of data across all systems relating to the information for prospective students and applicants. Work closely with Sales Analyst to ensure reports balance and all information is accurately captured.

General Activities

• Provide support as needed for planning of Information evenings and Online orientations.
• Calling to support the student recruitment team in peak periods, this includes database calling, as well as calling of appointments & applicants as required by the Head: Student Recruitment to support the Student Advisors.
• Any ad hoc duties as stipulated from time-to-time by the Head: Student Recruitment.

Competencies Required:

• Organisational and administration skills
• Communication and interpersonal skills
• High level of accuracy required in both typing and data capturing
• Microsoft Office – with a focus on excel at an intermediate level
• Problem Solving

Minimum Educational Requirements:

• Matric essential, relevant 3 year Diploma/Degree is recommended however not essential.

Minimum Work Experience Requirements:

• 1 – 2 years Administration experience. Sales experience advantageous

Working Hours:

• Monday to Friday : 08:00 -17: 00
• Alternate Saturdays as required.

Salary:

• Competitive salary commensurate with experience.

Application Response:

• Due to the high volume of CVs received, please note that personal contact with all applicants may not be feasible. Only candidates whose qualifications and skills closely align with the position requirements will be contacted for interviews.

Technical Support:

• Should you experience technical difficulties applying for the position, kindly use the following URL for further assistance: https://hire.simplify.hr/ContactUs

The IIE’s Varsity College is an Equal Opportunity Employer . However, preference may be given to previously underrepresented groups in accordance with the South African Employment Equity Act.

Direct Reporting Line:
Facilities Co-ordinator

Varsity College is an educational brand of The Independent Institute of Education (The IIE). The IIE enjoys the reputation of being at the forefront of private higher education in South Africa and is registered with the Department of Higher Education and Training (DHET) to provide higher education qualifications accredited by the Council on Higher Education (CHE).

The IIE’s Varsity College, Durban North Campus has a vacancy for a reliable Handyman to undertake upkeep and repair tasks at the interior or exterior of company premises. We will rely on you to keep our facilities in perfect condition by doing various odd jobs.

Skillful hands, competency with hand tools, and technical knowledge are important parts of a handyman’s arsenal. You must be well-organized with strong general repair skills. A keen eye for detail and physical stamina are valued greatly in this job.

Duties and Responsibilities:

• Perform maintenance and light repairs
• Set up venues as per instruction from the Facilities Co-ordinator when needed.
• Paint and/or repair gaps or crevices (on walls, sidewalks, etc.)
• Undertake light installation or carpeting.
• Look after and take accountability for tools and equipment in storerooms
• Repair equipment or appliances where possible
• Undertake minor plumbing or electrical work
• Assist contractors while on-site with major electrical, and plumbing work
• Undertake duties as assigned or emergency tasks where needed or instructed by Facilities Co-ordinator
• Identify and report the need for any repairs to line manager
• Oversee subcontracted services on the Varsity College Durban North campus under the direction of the Facilities Coordinator
• Perform regular inspections on the Varsity College Durban North campus to identify items and areas requiring attention
• Responsible on occasion for the opening and closing of the Varsity College Durban North Campus
• Responsible for sourcing quotes for Varsity College Durban North campus, under the direction of the Facilities Coordinator
• Will be based at the Varsity College Durban North Campus
• Any ad hoc duties as directed by the Facilities Co-ordinator

Competencies required:

• Well-presented and good communication skills
• Well-organized
• Must have problem-solving skills
• Attention to detail

Minimum Qualification Requirements:

• Matric or equivalent
• Basic computer skills
• Basic math skills

Minimum Experience Requirements:

• Proven experience as a handyman
• Experience with hardware tools and electrical equipment
• Basic understanding of electrical and plumbing

Working Conditions:

• EE/AA Position
• Own reliable transport
• Clear criminal record
• Minimum code B driver’s license (Code EB preferred)
• Ideal candidate must reside within a 20km radius of Varsity College Durban North Campus

Preference will be given to candidates that meet the below requirements:

• Basic Electrical and Plumbing certification
• Code EB driver’s licence
• Basic Firefighting certification
• Introduction of OHS (specific to Good House Keeping) certification
• Basic Microsoft Word & Excel skills
• Ideal candidate must reside within a 20km radius of Varsity College Durban North Campus

Working Hours:

• Monday to Friday : 07:00 -16: 00
• Alternate Saturdays as required.

Salary:

• Competitive salary commensurate with experience.

Benefits:

• Lifelong learning opportunities through LinkedIn Learning subscriptions.
• Staff and family discounts on educational programs within our brand portfolio.
• Incentive bonus structure based on performance and achievement of goals.
• Provident fund contributions, including Death & Funeral Cover, to support your financial well-being and future planning.
• Birthday vouchers to celebrate your special day.
• Competitive annual leave allowance for well-deserved time off and rejuvenation.

Application Response:

• Due to the high volume of CVs received, please note that personal contact with all applicants may not be feasible. Only candidates whose qualifications and skills closely align with the position requirements will be contacted for interviews.

Technical Support:

• Should you experience technical difficulties applying for the position, kindly use the following URL for further assistance: https://hire.simplify.hr/ContactUs

The IIE’s Varsity College is an Equal Opportunity Employer. However, preference will be given to previously underrepresented groups in accordance with the South African Employment Equity Act.

Direct Reporting Line:
Pre-Legal Team Leader

The IIE’s Vega is an educational brand of The Independent Institute of Education (The IIE). The IIE enjoys the reputation of being at the forefront of private higher education in South Africa and is registered with the Department of Higher Education and Training (DHET) to provide higher education qualifications accredited by the Council on Higher Education (CHE).

The IIE’s Vega Durban Campus, has a vacancy for a Credit Controller (Pre-Legal)

Duties and Responsibilities:

Administration/Collections/Handover

• Attend to additional adhoc administrative duties as and when required.
• Assistance with registration for a specific campus or across campuses including collections relating to current and prior debt accounts for the first quarter of every year at a minimum.
• Negotiate and maintain payment arrangements and document Acknowledgement of Debt (signed off by Pre-Legal Team Leader)
• Ensure required call output target is achieved (20-30 Quality calls daily).
• Ensure relevant monthly targets are reached in order to reduce overdue debtors and increasing company revenue.
• Place relevant hold on debtors portal if no business hold is active (BH4)
• Compilation of contracts/statements/Account payer’s documentation for handed over files to be sent to AdVTech Pre-Legal TEAM for hand over to EDC
• Ensuring all comments / relevant documentation is uploaded and maintained on Excalibur
• Ensuring queries from Account Payers are raised timeously with the relevant Campus via the Query Spreadsheet
• Ensuring that queries raised with Campus’s are resolved timeously
• Ensuring that escalation of accounts for issuing of S129 Notices are done timeously
• Capturing notes on Excalibur for all accounts worked and feedback received from internal/external stakeholders.

Customer Service

• Communicates with internal departments as and when required in order to maintain an accurate position on students accounts.
• Build sustainable relationships and trust with students/account payers through open and interactive communication.
• Handle account payers complaints, provide appropriate solutions and alternatives. Accurate escalation to Pre-Legal Team Leader as and when required.
• Attend to queries on IIE Assist as and when necessary.

Quality Management & Reporting

• All required reports and comments are to be maintained in order for the Pre-Legal Team Leader to change status’s on Excalibur.
• Ensure notes are captured correctly and information provided in correct format.
• Have the ability to analyse information and make the correct decision on the way forward.
• Identify errors, provide recons, escalate and resolve queries.

Competencies required:

• Knowledge of Full Function Credit Control.
• Knowledge of Accounts Receivables/Debit Orders /Bank Statements.
• Excellent verbal and written communication skills, including ability to effectively communicate with internal and external departments.
• Good Interpersonal skills/Customer Service driven.
• Analytical and Problem solving skills.
• Sound numerical skills.
• Best suited to a friendly, organised person who works accurately and is able to handle pressure.
• Honest, trustworthy and ethical.
• Time management skills.
• Ability to produce basic reports using Microsoft Office.

Minimum Qualification Requirements:

• Minimum of Matric, Credit Management / Bookkeeping /Financial qualification advantageous.

Minimum Work Experience Requirements:

• Minimum of 2 years credit control experience.

Working Hours:

• Monday to Friday: 08:00 -17:00

Salary:

• Competitive salary commensurate with experience.

Benefits:

• Lifelong learning opportunities through LinkedIn Learning subscriptions.
• Staff and family discounts on educational programs within our brand portfolio.
• Incentive bonus structure based on performance and achievement of goals.
• Provident fund contributions, including Death & Funeral Cover, to support your financial well-being and future planning.
• Birthday vouchers to celebrate your special day.
• Competitive annual leave allowance for well-deserved time off and rejuvenation.

Application Response:

• Due to the high volume of CVs received, please note that personal contact with all applicants may not be feasible. Only candidates whose qualifications and skills closely align with the position requirements will be contacted for interviews.

Technical Support:

• Should you experience technical difficulties applying for the position, kindly use the following URL for further assistance: https://hire.simplify.hr/ContactUs

The IIE’s Varsity College is an Equal Opportunity Employer . However, preference will be given to previously underrepresented groups in accordance with the South African Employment Equity Act.

Direct Reporting Line:
Campus Head

Varsity College is an educational brand of The Independent Institute of Education (The IIE). The IIE enjoys the reputation of being at the forefront of private higher education in South Africa, and is registered with the Department of Higher Education and Training (DHET) to provide higher education qualifications accredited by the Council on Higher Education (CHE).

The IIE’s Varsity College Sandton Campus has a vacancy for a Head: Finance.

Duties and Responsibilities:

Business Partnering Across the Campus

• Plans and manages the finance approach on campus specifically the budget as aligned to the overall campus plan.
• Supports the overall budgeting process across the campus.
• Tracks and monitors the budget throughout the year.
• Monthly analysis of variances. Preparing variance analysis for campus Senior Management Team so comment can be provided.
• Reviews expenditure and costs and suggests remedial actions to achieve EBIT (Earnings Before Interest & Tax).
• Forecasts outcomes for year end EBIT and proposes plans in order to achieve the amount or reallocate to business critical area.
• Works with campus Senior Management Team to review expenditure and advise on approaches to achieve EBIT.
• Manages the budget preparation process as per the national guidelines.
• Tracks and communicates the budget to stakeholders monthly.

Management of Internal Controls

• Implements, monitors and enforces the internal control environment across the campus.
• Reviews internal controls, identifies risk and makes amendments and recommendations.
• Manages the asset register and updates in the event of movements and changes.
• Conducts monthly audit of assets across the campus including working with IT and Facilities for tagging of assets.
• Monitors the compliance to registration process including documentation, process adherence and accuracy.
• Reviews, handles and resolves audit findings.
• Updates and reconciles Fixed Asset register Reconciliations – gives the new asset numbers to the relevant departments to ensure asset are tagged – weekly / monthly.

Debtors Management

• Drives the achievement of monthly targets for the collection.
• Tracks and analyses daily performance of the team.
• Co-ordinates the correct allocation of bank statements to student accounts.
• Checks that payment plans on student accounts are all loaded correctly.
• Co-ordinates that all adjustments and refunds are captured as well correct supporting documentation is obtained.
• Checks that banking is balanced and completed on at least twice a week and all ensures relevant policies and procedures are adhered to.
• Co-ordinates and oversees the process whereby monthly student statements are emailed and communicated within the specified timelines.
• Oversees the debt collection process to meet the specified debt collection requirements.
• Reconciles student bursaries and any necessary adjustments to individual student accounts.
• Review credit balance report to ensure that correct processing against unit accounts and compliance with regulatory requirements.

Creditors Management

• Verifies and reconciles purchase orders and invoices.
• Captures invoices and payment of invoices to creditors accounts.
• Substantiates individual transactions prior to settlement of those invoices.
• Makes weekly / monthly payment of creditors.
• Manages and balances procurement card on campus continuously.
• Prepares ongoing procurement card reconciliations
• Captures all new suppliers onto system.
• Reconciles supplier accounts to creditors ledger.

Student Administration

• Oversees the administration process related to cancellations, deregistration’s and appeals of student contracts continuously. This includes weekly participation on relevant committee.
• Manages campus administration for registration process.

Billing and Reporting

• Balances loan and sweeping accounts weekly.
• Captures bank statements daily and sends bank reconciliations out monthly.
• Loads and reconciles salary and lecturer journals – monthly and investigates variances where applicable.
• Processes and balances monthly General Ledger reconciliation – up to Trial Balance.
• Oversees the updates of the credit balance report – monthly.
• Provides weekly cash flow and Capex report.
• Checks and clears all debit balances from vendor accounts – monthly.
• Raises accruals for expenses not yet received – monthly.
• Assists in the drawing up of the yearly budget – normally twice a year.
• Manages dual reporting responsibilities of all of the above to both National and campus Senior Management Team.
• Reports on results as part of the campus Senior Management Team.

Finance Team Management

• Manages Credit Controllers to achieve monthly financial targets and ensures operational effectiveness.
• Oversees campus finance team to ensure smooth functioning of student administration for the campus.
• Ensures that finance and operations work together to ensure best student customer service is achieved.
• Develops, trains and manages performance for the team to ensure optimal performance.

Competencies required:

• Problem Solving
• Time Management
• Analytical
• Supervising
• Computer
• Communication

Minimum Qualification:

• Advanced Diploma / Bachelors Degree (NQF Level 7) in Accounting or Financial Management

Minimum Experience:

• Minimum of 3 – 5 years Financial experience running a finance department up to Trial Balance. 2 years Management Experience. Higher Education environment preferable.

Working Hours:

• Monday to Friday : 08:00 -17: 00
• Alternate Saturdays as required.

Salary:

• Competitive salary commensurate with experience.

Benefits:

• Lifelong learning opportunities through LinkedIn Learning subscriptions.
• Staff and family discounts on educational programs within our brand portfolio.
• Incentive bonus structure based on performance and achievement of goals.
• Provident fund contributions, including Death & Funeral Cover, to support your financial well-being and future planning.
• Birthday vouchers to celebrate your special day.
• Competitive annual leave allowance for well-deserved time off and rejuvenation.

Application Response:

• Due to the high volume of CVs received, please note that personal contact with all applicants may not be feasible. Only candidates whose qualifications and skills closely align with the position requirements will be contacted for interviews.

Technical Support:

• Should you experience technical difficulties applying for the position, kindly use the following URL for further assistance: https://hire.simplify.hr/ContactUs

The IIE’s Varsity College is an Equal Opportunity Employer. However, preference will be given to previously underrepresented groups in accordance with the South African Employment Equity Act.

Direct Reporting Line:

Deputy Director: Postgraduate and Research Centre

Varsity College, Vega and IIE MSA are educational brands of The Independent Institute of Education (The IIE). The IIE enjoys the reputation of being at the forefront of private higher education in South Africa and is registered with the Department of Higher Education and Training (DHET) to provide higher education qualifications accredited by the Council on Higher Education (CHE).

The Postgraduate and Research Centre is seeking a Head of Programme in the Faculty of Commerce. The successful candidate will be based at IIE MSA and will be responsible for overseeing and managing the institution’s Master’s programmes including the Master of Business Administration (MBA).

Duties and Responsibilities:

Academic Leadership and Management

• Management of the NQF level 9 or NQF level 10 qualification from application to graduation in collaboration with the relevant Academic Support Coordinator.
• Align with and contribute to the strategic plan of the Postgraduate and Research Centre, in context of the Combined Institution and its vision.
• Continuously track local and global developments in the field and in postgraduate studies to ensure curricula and practices meet stakeholders current and future needs.
• Coordinate the curriculum development in collaboration with the centre leadership, and the Deans and Deputy Deans in the combined institution.
• Identify, brief and monitor module developers and instructional designers and quality assure their outputs.
• Analyse and report on academic results in context of institutional targets and external benchmarks: throughput rates, progression rates, graduation and completion rates and ensure appropriate interventions are planned and implemented where necessary.
• Identify moderators for designated modules, review moderators’ feedback and advise problem-solving strategies when required.
• Manage Quality Assurance (e.g. Peer Reviews, Standardisation Meetings, Programme Reviews, External moderation or examiner reports to provide evidence-based guidance).
• Track and report on programme performance (e.g. Progress Reports) and stakeholder feedback.
• Participate in key governance structures and committees (e.g. PCC, Academic Planning and Development Committee, Brands Results, Postgraduate and Research committee).
• Provide specialist knowledge and support to the national marketing, sales and communication team in planning and managing the promotion of the programme.
• Lead and manage any additional specific projects as planned and agreed on.

Industry and Reputation Building

• Act as brand ambassador to external stakeholders in the field/discipline to create programme opportunities and build the programme community.
• Develop and maintain relationships with industry in the discipline.
• Serve as the key liaison with professional and academic partners in the field/discipline.
• Identify and facilitate professional and scholarly activities.
• Serve on appropriate external partner faculty boards, committees and professional bodies.
• Provide thought leadership – e.g. produce opinion pieces, participate in relevant industry workshops and deliver at conferences.

Programme Delivery

• Lecture or co-lecture at least one module on a NQF level 9 programme or deliver and supervise in specialist field to serve as an exemplar of best practice.
• Identify, approve and orientate leading academics/practioners/supervisors to deliver on the programme and/or to participate in programme development.
• Plan program delivery and assessment schedule and guide coordination.
• Lead and implement (guide) relevant and contemporary teaching and learning initiatives based on current industry and research trends to build a programme community.
• Plan resource allocation for all aspects of running a successful programme.

Postgraduate Research and Student Output

• Support and co-assess research interest in the application process.
• Coordinate postgraduate research activities and collaborate with the Deputy Director towards alignment: IIE007 activities including academic seminars, reader reports, HDCs, NAC appointment etc.
• Provide information, where requested, to the relevant Academic Support Coordinator to ensure the postgraduate tracker and progress reports are updated.
• Liaise with the relevant Academic Support Coordinator to appoint key role players (i.e. supervisors, readers, external examiners).

Research, Community Engagement and Scholarly contribution

• Participate in external programme reviews, moderation and examination.
• Actively contribute towards the research output of the institution – meet individually agreed upon target.
• Actively contribute towards the community engagement imperative of the Postgraduate and Research Centre and the Combined Institution.
• Administer research funds, where applicable.

Competencies required:

• Leadership and collaboration skills
• Professional communication skills
• Organisational planning and project management skills
• Ability to analyse and interpret data
• Attention to quality and detail

Minimum Education Requirement:

• A completed PhD or a PhD in progress, with anticipated completion by the end of 2024, or an equivalent qualification in a relevant discipline.

Minimum Work Experience Requirement:

• Minimum of 5 years Teaching and Learning experience (preferably in postgraduate studies in Higher Education environment).
• Qualifications and experience in academic work relevant to the programme discipline.
• Some industry experience related to the field/programme discipline
• Managerial and/or coordination experience at a postgraduate level

Working Hours:

• Monday to Friday : 08:00 -17: 00
• Alternate Saturdays as required.

Salary:

• Competitive salary commensurate with experience.

Benefits:

• Lifelong learning opportunities through LinkedIn Learning subscriptions.
• Staff and family discounts on educational programs within our brand portfolio.
• Incentive bonus structure based on performance and achievement of goals.
• Provident fund contributions, including Death & Funeral Cover, to support your financial well-being and future planning.
• Birthday vouchers to celebrate your special day.
• Competitive annual leave allowance for well-deserved time off and rejuvenation.

Application Response:

• Due to the high volume of CVs received, please note that personal contact with all applicants may not be feasible. Only candidates whose qualifications and skills closely align with the position requirements will be contacted for interviews.

Technical Support:

• Should you experience technical difficulties applying for the position, kindly use the following URL for further assistance : https://hire.simplify.hr/ContactUs

The IIE’s Varsity College, IIE Vega and IIE MSA is an Equal Opportunity Employer . However, preference will be given to previously underrepresented groups in accordance with the South African Employment Equity Act.