Eastern Cape Department of Transport Vacancies 2024

CLOSING DATE : 19 August 2024

NOTE : Applications must be submitted on a Z83 form (an unsigned Z83 form will disqualify an application, however, the Z83 in the e-recruitment system is currently unsignable – applicants applied via the system must scan and upload the signed Z-83), obtainable from any Public Service Department or on the internet at http://www.ectransport.gov.za/documents/Z83%20FORM.pdf which must be signed and should be accompanied by a recently updated, comprehensive CV. The applicant must submit copies of qualifications, identity documents and driver’s license (where appropriate) and any other relevant documents. Such copies need not be certified when applying for a post. The communication from HR regarding the requirements for certified documents will be limited to shortlisted candidates. Therefore, only shortlisted candidates for a post will be required to submit certified documents on or before the day of the interview following communication from HR. Applicants with foreign qualifications would be required to submit an evaluation certificate from the South African Qualification Authority (SAQA) on or before the day of the interview. Non-RSA Citizens/Permanent Resident Permit Holders will be required to submit his/her Permanent Residence Permit on or before interview date. Should you be in possession of a foreign qualification, it must be accompanied by an evaluation certificate from the South African Qualification Authority (SAQA). Failure to submit all the requested documents will result in the application not being considered. Correspondence will be limited to shortlisted candidates only. If you have not been contacted within three (3) months after the closing date of this advertisement, please accept that your application was unsuccessful. Suitable candidates will be subjected to a personnel suitability check (criminal record check, citizenship verification, financial/asset record check, qualification/study verification and previous employment verification). Successful candidates will also be subjected to security clearance processes. Where applicable, candidates will be subjected to a skills/knowledge test. Successful candidates will be appointed on a probation period of twelve (12) months. The Department reserves the right not to make appointment(s) to the advertised post(s). Persons with disability and women are encouraged to apply. For SMS posts all shortlisted candidates will be subjected to a technical exercise that intends to test relevant technical elements of the job. The selection panel will recommend candidates to attend a generic Managerial competency assessment in compliance with the DPSA Directive on the implementation of competency-based assessment. The department welcomes applications from all racial groups. However, in making appointments preference for these posts will be given to the designated groups in pursuit of departmental EE targets. Women and people with disabilities are encouraged to apply. In terms of DPSA Directive for SMS appointments, applicants are required to produce or attach a Pre-entry Certificate into the SMS posts and the full details can be sourced by following the link: https://www.thensg.gov.za/training-course/sms-pre-entry- programme/.

OTHER POSTS

CENTRE :

• Joe Gqabi Ref No: DOT03/07/2024) (X1 Post)
• Sarah Baartman Ref No: DOT 04/07/2024) (X1 Post)

REQUIREMENTS : National Senior Certificate, National Diploma (NQF Level 6) / B. Degree (NQF Level 7 as recognized by SAQA) in Transport Economics/Transport Management/ Public Administration/Public Management/Project Management/Business Administration/Business Management/ Communication/Developmental Studies. 3 year’s relevant supervisory experience (Salary Level 7/8) in Public Transport/Scholar Transport environment. A Valid Driver license. Knowledge: Public Transport Function. Public Transport Forums. Project Management. Strategic planning. Report writing. Frameworks and Legislation governing Public Transport. Departmental service delivery principles. PSR, PFMA, PSA, NLTA. Departmental Strategic Planning. Departmental Annual Performance Plan. National Scholar Transport Policy. Provincial Scholar Transport Policy. Performance Management and Development Systems. Stakeholder and customer relationship Management. Social facilitation and conflict management understanding.

DUTIES : To provide support in the implementation of Scholar Transport services: Facilitate the collating of compliant database by Department of Education (DOE) in accordance with the Scholar Transport Policy. Facilitate the process of suspending/terminating and replacement of Operators who fail to adhere to the agreed service levels and the replacement there after. Provide support in the process of recruitment and induction of Scholar Transport Monitors. Compile a report on the learners been ferried and support provided monthly. Provision of monitoring of Scholar Transport services: Facilitate the verification of KMs and routes aligned to the approved DOE database and handling queries relating to such by Operators. Coordinate the District Scholar transport performance monitoring. Facilitate the processing of compliant invoices for payment. Facilitate the inspection of Scholar Transport contracted vehicles in the District with Law Enforcement Office. Monitor the performance and reports of Scholar Transport Monitors. Collating monthly monitoring reports for the Scholar Transport. Assist in managing the Scholar Transport budget and payment of operators efficiently and effectively: Facilitate the cashflow projections for the payment of Operators to influence the district budget to cater for Scholar Transport plans. Facilitate the collection and verification of information for the payment of Service Providers. Monitor the expenditure by ensuring the verification of Proof of Delivery (PODs) against invoices and monitoring reports before payment is processed. Attend to payment queries received from Operators. Compile payables, accruals list and reconciliation of invoices with payment reports monthly. Administration of Scholar Transport stakeholder relations: Implementation of stakeholder engagement services including mediation, conflict, and dispute resolution. Ensure functional District Scholar Transport Steering Committees. Coordinate the District Joint Planning Committee with DOE seat effectively. Facilitate the induction and workshop of Operators participating in the Scholar Transport on the prescripts, code of conduct and completion of PODs. Manage the allocated resources of the directorate in line with legislative and departmental policy directives and comply with corporate governance and planning imperatives: Maintain high standards by ensuring that the team / section produces excellent work in terms of quality / quantity and timeliness. Resolve problems of motivation and control with minimum guidance from manager. Delegate functions to staff based on individual potential provide the necessary guidance and support and afford staff adequate training and development opportunities. Ensure timeously development of job description and implementation of Work Plans and Personal Development Plans (PDP’s) for all employees under supervision. Supervise daily employee performance and ensure timely Performance Assessments of all subordinates. Ensure the administration, maintenance, and safekeeping of assets.

ENQUIRIES : can be directed to Ms. H. Magengelele / Mrs N. Nyamakazi Tel No: (043) 604 7674 / 7539 / 7572 / 7504
e-Recruitment Technical Enquiries: Simphiwe.Mgudlwa@ectransport.gov.za

NOTE : In terms of departmental EE targets, African, Coloured, Indian, White males and African, Coloured, Indian & White females are all encouraged to apply,
including African females with disabilities.

CENTRE : Joe Gqabi

REQUIREMENTS : National Senior Certificate, National Diploma (NQF Level 6) / B. Degree (NQF Level 7 as recognized by SAQA) in BCom Finance / BCom Accounting / BCompt / Cost and Management Accounting / Economics / Internal Auditing / Taxation / Financial Management with Accounting 3. 3-5 years’ experience in pre-audit environment at a supervisory level (Salary Level 7/8). A valid driver’s license. Knowledge: Applicable legislation and prescripts. Government programmes. Information management. Policies and procedures.

DUTIES : Render control, compliance, and expenditure pre-audit services: Ensure manual verification of all orders before services is rendered and issues PreAudit certificate. Ensure manual verification of payment vouchers before payment is effected on BAS. Ensure manual verification of payments vouchers before payment is effected on PERSAL. Ensure verification of documents before authorisation on PERSAL. Assist in the development or review of Internal Control Framework and procedure guidelines: Development or review of internal control framework. Development or review of procedure manual and checklist for Pre-Audit. Ensure proper maintenance of irregular, unauthorised fruitless expenditure and reporting thereof for the Department: Identification and registration of irregular, unauthorised and fruitless expenditure. Report on irregular, unauthorised and fruitless expenditure to the department committee. Manage audit intervention plan: Audit Intervention Plan developed. Report Audit Intervention Plan to Provincial Treasury monthly. Ensure co-ordination of Control Self-Assessment: Report the outcomes of control Assessment SelfAssessment. Effective management of Pre-Audit unit: Prepare quarterly reports on the performance of Pre-Audit unit. Ensure that Pre-Audit budget is managed and variation between projections and expenditure is explained. Manage the allocated resources of the sub-directorate: Ensure sound employment relations. Quality control of the work delivered by subordinates. Advising subordinates with regard to all aspects of the work. Manage the performance and conduct of subordinates and social work unit. Ensure that subordinates are trained and developed to be able to deliver work of the required standard efficiently and effectively through the utilisation of inter alia, knowledge management. This would include providing mentorship and guidance to subordinates to assist them to integrate theory and practice, and to develop appropriate skills. Establish implement and maintain efficient and effective communication arrangements in the unit. The development and management of the work plan of the unit and reporting on progress as required.

ENQUIRIES : can be directed to Mr M.L. Ngcobo / Mrs N. Nyamakazi Tel No: (043) 604 7674
/ 7539 / 7572 / 7504
e-Recruitment Technical Enquiries: Simphiwe.Mgudlwa@ectransport.gov.za

NOTE : In terms of departmental EE targets, African, Coloured, Indian, White males and African, Coloured, Indian & White females are all encouraged to apply,
including African females with disabilities.

CENTRE : Alfred Nzo Ref No: DOT 06/07/2024 (X1 Post) Chris Hani Ref No: DOT 07/07/2024 (X1 Post) OR Tambo Ref No: DOT 08/07/2024 (X2 Posts) Sarah Baartman Ref No: DOT 09/07/2024) (X3 Posts)

REQUIREMENTS : National Senior Certificate, National Diploma (NQF Level 6) / B. Degree (NQF Level 7 as recognized by SAQA) in Transport Economics / Transport Management / Public Administration / Office Administration / Public Management / Communication / Business Administration / Business Management. 1-2 years’ relevant experience in the environment. A valid driver’s license. Knowledge: Knowledge of clerical duties and practices. The ability to capture data. Operate computer and collect statistics. Knowledge of working procedures in terms of the working environment.

DUTIES : Implement Road Based Public Transport Contracts. Implement timeous payment of bus operators. Evaluate whether contracted Public Transport Operators carry out the responsibilities stipulated in their contracts. Implement efficient processing of waybills and claims received from operators. Assist in preparation for reviewal and upgrading of contract administration system to eliminate risk. Assist in addressing of variations in service in terms of signed contracts. Supervising and monitoring firms to monitor compliance with the contracts. Receive and analyse reports from supervising and monitoring firms. Ensure the availability of funds to meet the MTEF contractual obligations of the sub-directorate. Implement the commercial value add of the sub-directorate operations. Monitor expenditure according to budget to ensure efficient cash flow management. People management – ensure the development, motivation, and utilization of human resources for the sub-directorate to ensure competent knowledge base for the continued success of the sub-directorate. Supervise subordinates’ key performance areas by setting and monitoring performance standards and taking actions to correct deviations to achieve sub-directorates. Capture/type all statutory reports required from the sub-directorate. Provide input into various statutory reports and ad hoc submissions.

ENQUIRIES : can be directed to Ms. H. Magengelele / Mrs N. Nyamakazi Tel No: (043) 604 7674 / 7539 / 7572 / 7504 e-Recruitment Technical Enquiries: Simphiwe.Mgudlwa@ectransport.gov.za

NOTE : In terms of departmental EE targets, African, Coloured, Indian & White females are all encouraged to apply, including African, coloured females with disabilities.

CENTRE : Chris Hani Ref No: DOT 10/07/2024 Joe Gqabi Ref No: DOT 11/07/2024 (X1 Post) Sarah Baartman Ref No: DOT 12/07/2024 (X2 Posts) Amathole Ref No: DOT 13/07/2024 (X2 Posts)

REQUIREMENTS : National Senior Certificate, National Diploma (NQF Level 6) / B. Degree (NQF Level 7 as recognized by SAQA) in Financial Accounting / Cost and Management Accounting / Financial Management / Financial Planning / Accounting / Internal Auditing. 1-2 years working experience in salaries and expenditure environment. PERSAL Introduction Certificate will be an added advantage. A valid driver’s license. Knowledge: Basic knowledge of financial functions, practices as well as the ability to capture data, operate computer and collate financial statistics. Basic knowledge and insight of the Public Service financial legislations, procedures and Treasury regulations (PFMA, DORA, PSA, PSR, PPPFA, Financial Manual). Knowledge of basic financial Operating systems (PERSAL, BAS, LOGIS etc).

DUTIES : Render Financial Accounting Transactions: Receive invoices. Check invoices for correctness, verification and approval (internal control). Verify processing of invoices (e.g. capture payments). Supervise filing of all documents. Perform salary administration support services: Receive salary related claims. Check claims for correctness, verification and approval (internal control). Verify processing of claims (e.g. capture payments). Approval of all captured claims. Supervise filing of all documents. Perform payroll Management Services: Receive payroll. Supervise processing of payroll (sorting and distribution). Supervise filling of all documents. Supervise Human Resources/Staff: Allocate and ensure quality of work. Personnel development. Assess staff performance. Apply discipline.

ENQUIRIES : can be directed to Ms. Ms. H. Magengelele / Mrs N. Nyamakazi Tel No: (043) 604 7674 / 7539 / 7572 / 7504. e-Recruitment Technical Enquiries: Simphiwe.Mgudlwa@ectransport.gov.za

NOTE : In terms of departmental EE targets, African, Coloured, Indian & White females are all encouraged to apply, including African, coloured females with disabilities

CENTRE : KWT

REQUIREMENTS : A postgraduate qualification in Risk Management/Auditing/Accounting/MBA. Affiliation to a professional recognized body (SAICA, IIA, IRMSA, ACFE) and a professional designation such as CIA/CRMP/CFE/Certified Ethics Officer will be an added advantage, a minimum of five (5) years senior management experience in risk management, ethics, investigations, financial management, business continuity and or internal audit environment. The candidate should demonstrate proven experience in serving on oversight committees such as Audit Committees, Ethics and Risk Management Committees in the Public Sector. Knowledge: Excellent knowledge of the Risk Management and Corporate Governance, Public Finance Management Act, Treasury Regulations, Public Sector Risk Management Framework, Integrity Management Framework and legislation applicable to the Finance sector. Analytic reasoning abilities and excellent communication skills, Interpersonal relations, Research methodology skills, Plan and Organise, Project management skills, Report writing, Understanding of PFMA and its Regulations, National Treasury practice notes relevant to the Provincial Departments and Public Entities, Knowledge and understanding of the roles of Internal and External Auditors, Understanding Public Service Regulation framework. A person who has Government interest in delivering a better service to its citizens.

DUTIES : The candidate will chair the Ethics and Risk Management Committee meetings and provide an oversight role in the following: Review and monitor the implementation of fraud, risk and ethics management framework, policy, strategy and committee charter within the Department. Assisting in the review of the risk and ethics management action plans and ensuring compliance with such plans. Integrating fraud, risk and ethics management into planning, monitoring and reporting processes. Provide advice / guidance on setting and reviewing of risk appetite and tolerance levels of the Department. Ensure compliance with statutory requirements for fraud, risk and ethics management. Providing reports to the Accounting Officer, Audit Committee and other oversight committees on a quarterly basis or as the need arises. Recommend best practice to improve risk and ethics management within the Department.

ENQUIRIES : can be directed to Ms. H. Magengelele / Mrs N. Nyamakazi Tel No: (043) 604 7674 / 7539 / 7572 / 7504 e-Recruitment Technical Enquiries: Simphiwe.Mgudlwa@ectransport.gov.za

CENTRE : KWT

REQUIREMENTS : A tertiary qualification in either financial accounting, auditing, risk management, strategy, information technology, governance, administration or economics with at least 5 – 10 years’ experience, at a senior level, in the public sector. Must have a strong financial management, auditing, risk management, strategy, and/or information technology background and appropriate experience in the environment. Be independent and have knowledge commensurate with the status of the position. Demonstrate experience in participating in wellfunctioning audit committees of a medium to large organization. Have the ability to dedicate time to the activities of the AC. Knowledge: Analytical reasoning abilities, good communication skills, and a thorough understanding of the regulatory framework within which provincial departments operate. Knowledge and understanding of the challenges faced. Knowledge and understanding of social and infrastructure environments in the public sector.

DUTIES : Fulfil the statutory roles of the audit committee in terms of the PFMA, Treasury Regulations and other applicable regulatory frameworks. Help to strengthen objectivity and the credibility of financial and operational reporting. Monitor the performance of the internal audit activity. Monitor management responses to reported weaknesses, control deficiencies and make recommendations for improvement.

ENQUIRIES : can be directed to Ms. H. Magengelele / Mrs N. Nyamakazi 043 604 7674 / 7539 / 7572 / 7504 e-Recruitment Technical Enquiries: Simphiwe.Mgudlwa@ectransport.gov.za

How To Submit The Eastern Cape Department of Transport Vacancies Forum 2024

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